Outlook (Desktop)


  • Open Outlook on your computer.

  • Go to the File tab (top left corner).

  • Click Automatic Replies (Out of Office).
  • In the pop-up window:
    • Select Send automatic replies.
    • (Optional) Tick Only send during this time range and set your Start and End dates.

  • Under the Inside My Organisation tab:
    • Type the message you want colleagues to see.

  • Under the Outside My Organisation tab:
    • Tick Auto-reply to people outside my organisation and add a message for external contacts (if needed).

  • Click OK to activate


Outlook (Mobile)


How to Set Out of Office in Outlook Mobile

  1. Open the Outlook App

    • Launch the Outlook app on your iOS or Android device.

  2. Access Settings

    • Tap your profile icon (top left corner).
    • Scroll down and select Settings (gear icon).

  3. Choose Your Account

    • Under Mail Accounts, tap the account you want to set the Out of Office for (e.g., your work email).

  4. Find Automatic Replies

    • Scroll down and tap Automatic Replies.

  5. Turn On Automatic Replies

    • Toggle the switch to On.
    • If available, select Send replies only during a time period and set your Start and End dates.

  6. Compose Your Message

    • Enter your Out of Office message in the text box.
    • You can usually choose whether to send replies to:
      • Everyone
      • Only people in my organisation

  7. Save

    • Tap the checkmark or Save button (top right) to apply the changes.