1. Booking a Single Room via the Outlook Location Field

Step 1 - Open a new meeting

1. Open Outlook
2. Go to your Calendar
3. Select a day/time to start a new meeting invite

Step 2 - Add meeting details

• Add a Title
• Add Required / Optional attendees
• Edit your day/time

Step 3 - Add a room using the Location field

1. Click in the Location field
2. Begin typing your office and level, room for example:
   • MEL 22.03
   • SYD 10.05
   • CAN 1.04
3. Outlook will show all matching rooms that are available for the time selected
4. Select the room from the dropdown

Step 4 - Send the meeting

• Click Send
• The room resource will auto‑accept if available

2. Adding Multiple Rooms to a Single Meeting

There are two types of multi‑room bookings:

a) Multiple individual rooms

(e.g., booking MEL 25.01 + SYD 10.06 for a cross‑office call)

b) Combination rooms

(e.g., MEL 25.12 + MEL 25.13 that operate as one space)

a) How to add multiple rooms

Step 1 – Open the meeting

Use an existing meeting (with no room attached), or create a new one

Step 2 – Add rooms through the Location field

In the Location field:

1. Type your first room (e.g., MEL 25.01)
2. Select the room
3. Type the second room (e.g., SYD 10.06)
4. Select it
5. Repeat as needed

You’ll see something like:

MEL 25.01; SYD 10.06; CAN 1.04

Step 3 – Validate room availability

When you send the invite:

• Each room will independently accept or decline
• If a room declines, Outlook will send you an email telling you which one conflicted and why
• You can replace only the declined room without redoing the entire meeting

b) How to add combination rooms

Step 1 - Open the meeting 

Use an existing meeting (with no room attached), or create a new one 

Step 2 - Open the Nura add-in:

1. Select a room that can be used as a combination room (e.g Mel 25.12 and 25.13)
2. A field will appear 'Link  meeting room'
   
3. Check the box and select the other meeting room you'd like to combine it with
4. Complete the booking