1. Booking a Single Room via the Outlook Location Field




Step 1 - Open a new meeting

  1. Open Outlook
  2. Go to your Calendar
  3. Select a day/time to start a new meeting invite

Step 2 - Add meeting details

  • Add a Title
  • Add Required / Optional attendees
  • Edit your day/time

Step 3 - Add a room using the Location field

  1. Click in the Location field
  2. Begin typing your office and level, room for example:
    • MEL 22.03
    • SYD 10.05
    • CAN 1.04
  3. Outlook will show all matching rooms that are available for the time selected
  4. Select the room from the dropdown

Step 4 - Send the meeting

  • Click Send
  • The room resource will auto‑accept if available


2. Adding Multiple Rooms to a Single Meeting


There are two types of multi‑room bookings:


a) Multiple individual rooms

(e.g., booking MEL 25.01 + SYD 10.06 for a cross‑office call)


b) Combination rooms

(e.g., MEL 25.12 + MEL 25.13 that operate as one space)


This guide covers a) - adding multiple individual rooms via the Location field.
Combination room behaviour is controlled by Nura Space and is still rolling out


How to add multiple rooms


Step 1 – Open the meeting

Use an existing meeting or create a new one


Step 2 – Add rooms through the Location field

In the Location field:

  1. Type your first room (e.g., MEL 25.01)
  2. Select the room
  3. Type the second room (e.g., SYD 10.06)
  4. Select it
  5. Repeat as needed

You’ll see something like:

MEL 25.01; SYD 10.06; CAN 1.04


Step 3 – Validate room availability

When you send the invite:

  • Each room will independently accept or decline
  • If a room declines, Outlook will send you an email telling you which one conflicted and why
  • You can replace only the declined room without redoing the entire meeting