1. Open the Outlook Add‑in


Step 1 -  Create a new meeting

  1. Open Outlook
  2. Go to Calendar
  3. Click New Meeting


Step 2 - Open the Nura Space Add‑in

  1. In the meeting window, select Nura Space Room Booking in the Outlook ribbon
  2. The add‑in will open on the right‑hand panel





2. Select a Room Using the Add‑in


Step 1 - Enter meeting details

The add‑in automatically reads from the Outlook meeting form:

  • Title
  • Attendees
  • Start & end time

Step 2 - Search for a room

Use filters to narrow down rooms by:

  • City / Building / Floor
  • Capacity
  • Amenities
  • Catering availability

Step 3 - Choose your room

Available rooms appear as tiles showing:

  • Room name
  • Start time
  • Floor & building
  • Available services

Click Select to choose the room.


3. Adding Multiple Rooms - Linked rooms (joining of rooms for a larger space)


There are two types of multi‑room bookings:


a) Multiple individual rooms

(e.g., booking MEL 25.01 + SYD 10.06 for a cross‑office call)


b) Combination rooms

(e.g., MEL 25.12 + MEL 25.13 that operate as one space)


This guide covers b) - adding combination rooms via the add-in.


Current combination rooms are: 

Mel 25.12 & 25.13

Can 1.03. 1.04 & 1.05 (should be also able to book as a combination of 1.03 & 1.04, 1.04 & 1.05)

Syd 10.01 & 10.02

  1. In the add‑in, after selecting your first room, click 'Link meeting room'
  2. Choose the next room
  3. Repeat as needed

The add‑in will include all selected rooms in the Outlook meeting, ensuring they are checked for availability at the selected time.

All selected rooms will:

  • accept or decline individually
  • display in the add‑in tile list


4. Add Facilities & Catering


After selecting the room(s), click Next in the add‑in to open the services selections.


You can add:

  • Catering
    - Food, beverages, event catering

  • Facilities
    - Room setup / layouts
    - AV equipment
    - IT requirements

How to add services

  1. After room selection, click Next
  2. Choose Facilities
  3. Choose Catering
  4. Add required items
  5. Click Save in the add‑in panel

The services will be attached to the meeting record in Nura Space.


5. Review & Send the Booking


Before sending:

  • Confirm the Organiser is correct
    (add‑in allows organiser changes if enabled)
  • Ensure all selected rooms are visible
  • Ensure catering and facilities are added

Send the meeting:

  • Click Send in Outlook
  • Rooms will automatically accept or decline
  • Any service requests will appear in the Concierge Bookings view